Overcoming the challenges of digital RIM
Conference Date
18th & 19th October 2017
Location
Canberra Rex Hotel
Early Bird - Save $100
Book by 29/09/17
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Agenda

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Day 1 - Wednesday 18th October, 2017

8:30
Registration, coffee & networking
9:00
Opening remarks from the Chair
Information governance & security
9:10
KEYNOTE PRESENTATION: The transformation of records & information management
  • Moving from record keeping as compliance to a business benefit
  • Seeing information as a valuable business asset
  • Implementing good governance and systems to manage this asset
Anne Lyons
Assistant Director-General Information Policy & System
National Archives of Australia
9:50
SPEED NETWORKING

In this interactive session you will have the opportunity to meet all the delegates in short 60 second bursts, exchange business cards and set up valuable conversations for the rest of the event.

10:30
Morning tea & networking
11:00
Establishing procedures to protect information
  • Developing a risk based approach
  • Ensuring records and information are secure
  • Avoiding inadvertently making digital records inaccessible
  • Declassifying or downgrading records when protection is no longer needed
Tony Corcoran
Assistant Secretary, Information Management & Access
Department of Defence
11:40
Presentation by Grace Worldwide
12:10
Networking lunch
1:10
PANEL DISCUSSION: Is a whole-of-Government approach achievable for digital RIM?
Joshua Pearse
Formerly Agency Records Manager Corporate Information Services
Australian National Audit Office
Wicka Simet
Assistant Director, Digital Records Transformation Program
Department of Finance
Ensuring successful outcomes in digital records
1:50
KEYNOTE: How to measure digital success
  • Understand your key performance indicator
  • Maintain a process of effective success monitoring
  • Leverage the tools available for digital success measurement
Monique Nielsen
Assistant Director, Commonwealth Information Policy Collection Management
The National Archives of Australia
2:30
Afternoon tea & networking
3:00
NOPIMS – The authoritative source for data
  • Data and information management foundations for geoscientific digital and physical assets
  • Providing single data discovery and a delivery platform across multiple jurisdictions for stakeholders
  • Combining the strengths of associated Government agencies
Andrew Owen
Repository Manager, Resources Division, National Offshore Petroleum Data & Core Repository
Geoscience Australia
3:40
Getting started with legacy records – The Research Data Security Project
  • Refocusing your long term strategy
  • Digitising hard copy and high risk archival material
  • Implementing a cross platform, integrated operating system
Lisa Capps
Library & Information Services Coordinator
Australian Institute of Marine Science
4:20
Closing remarks from the Chair & close of day one
4:30
Networking Drinks

Day 2 - Thursday 19th October, 2017

8:30
Welcome, coffee & networking
9:00
Opening remarks from the Chair
Information governance & security
9:10
The Information Panopticon: Keeping information in view & under control in a big-data world
  • The philosophies of Information Governance
  • How do we identify and control the sources and formats of information coming into the organisation?
  • What does the future of IG look like at the ANAO?
Joshua Pearse
Formerly Agency Records Manager Corporate Information Services
Australian National Audit Office
9:50
INTERACTIVE SPOTLIGHT

In this interactive session you will gain a better understanding of all stakeholders present within the room and the different challenges they face

10:30
How to meet the functional requirements for records management in business systems by 2020
  • Why the four current approaches to managing government records in Business Information Systems are challenging
  • The ‘fifth option’ – providing full continuum management of records in dozens of agency systems, without impacting existing platforms
Gavin McKay
Principal – Technology
Castlepoint Systems
Rachael Greaves
Principal – Business
Castlepoint Systems
11:00
Morning tea & networking
11:30
The strategic & opportunistic approach to Information Governance
  • Identifying gaps in records management, record keeping practices, business systems and your IG framework
  • Formulating a realistic strategy and practical opportunistic methodology to address shortfalls
  • Implementing in accordance with the Digital Continuity 2020 Policy
Allan Connelly-Hansen
Information Management & Governance Specialist
Department of Foreign Affairs & Trade
12:10
ROUNDTABLE DISCUSSION

Delegates will break into groups and discuss key challenges in digital records and information management:

  • Strategies to engage management in digital RM
  • Methods to increase end user adoption
  • How to simplify and speed up data entry
  • Ensuring compliance and accountability without the user burden
  • Improving digital RIM with technology
1:10
Networking lunch
Establishing a digital culture
2:10
User centric approaches to digital documents management
  • Understanding employees concerns with digital documents management
  • Increasing awareness and accountability of information management
  • Including non-records management staff in decisions and implementation
Rebecca Lee
General Manager, Government Services Branch, Digital Strategy & Operations
Department of Industry, Innovation & Science
2:50
Developing a cultural shared service centre
  • Developing experience to assist other government agencies
  • Standardising an EDRMS system across the agency
  • Assisting staff in transition and when incidents occur
Mike Webb
Chief Information Officer
National Museum of Australia
3:30
Afternoon tea & networking
3:50
Implementing a fully digital records system
  • Transitioning to electronic court files
  • Enabling simultaneous access to files
  • Benefits for the organisation
Craig Reilly
Chief Information Officer
Federal Court of Australia
4:30
Transitioning from entirely paper-based to 95% digital
  • Overcoming reluctance, and a lack of confidence
  • Supporting the transition through education and communication
  • Showcasing the benefits of digital workflows
Kate McCowage
Information Manager
AUSTRAC
5:10
Closing remarks from the Chair & close of conference
Workshop A: How to build a robust information governance framework
Tuesday 17th October 2017, 9:00am – 3:00pm

The workshop:

Information governance is the foundation for managing information assets across an organisation to support its business outcomes and meet legislative and compliance requirements. It involves having models, strategies, and frameworks in place to meet regulatory, legal, risk and operational requirements. Good information governance provides substantial benefits to an organisation.

This workshop provides for discussions with your industry peers plus includes exercises to flesh out what an IG model might look like in your organisation.

Why attend this workshop?

  • Discover how to develop and implement an information governance model and framework
  • Ensure information governance forms part of the overall corporate governance agenda

What you will take away by attending?

  • An understanding of what information governance is
  • An information governance model and framework
  • A strategy and roadmap for introducing information governance
  • Change management approaches to promoting good information governance

*Refreshments & lunch provided

Price: $999 + GST

Sheryl Mapp
Records, Information Management and Information Governance Specialist
Register Now
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Key Speakers

Anne Lyons
Assistant Director-General Information Policy & System
National Archives of Australia
Joshua Pearse
Formerly Agency Records Manager Corporate Information Services
Australian National Audit Office
Allan Connelly-Hansen
Information Management & Governance Specialist
Department of Foreign Affairs & Trade
Tony Corcoran
Assistant Secretary, Information Management & Access
Department of Defence