3rd
Taking the next step forward for digital continuity & digital RIM
Conference Date
17th - 18th September 2019
Location
Hotel Realm Canberra
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Agenda

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Day 1 - Tuesday 17th September, 2019

8:00
Registration, coffee & networking
8:30
Opening remarks from the Chair
Rachael Greaves
CIO
Castlepoint Systems
Going beyond DC 2020
8:40
KEYNOTE: The next step towards digital continuity
  • The latest update on the implementation of the Digital Continuity 2020 Policy
  • What’s next? The National Archives’ new policy from 2021
Esther Carey
Information Policy Lead
National Archives of Australia
9:20
Do we all achieve our digital transformation vision? Paperless, paper lite or a digital facade?
Anne Cornish
General Manager
RIMPA
10:00
Office 365, Teams & records management – can it be done?
  • What are the considerations you need to make when thinking about records management in  Office 365 and Teams
  • What approach should you take when rolling this out across your organisation?
  • What are the practical solutions to ensure your records and information are managed in a compliant way
Bruce Berends
Senior Solution Engineer
AvePoint
10:30
SPEED NETWORKING

In this fun, interactive session, you will have the opportunity to meet fellow attendees and speakers in two minute bursts, to exchange business cards and set up conversations for the rest of the event

11:00
Morning tea & networking
11:30
KEYNOTE: Implementing the Veteran Centric Reform digitisation project
  • Leveraging digitised records to decrease costs and increase efficiency
  • The role of the digitisation project as a key foundation to the Veteran Centric Reform program
  • Managing records and information throughout their lifecycle
Kent Gawler
Director, Records & Information Management
Department of Veteran's Affairs
12:10
Capture in the age of digital born
  • Hardcopy vs digital born capture
  • Centralised vs decentralised capture
  • Who is responsible?
Demos Gougoulas
Director, Sales & Marketing
EzeScan
12:40
Networking lunch
1:40
INTERACTIVE ROUNDTABLE SESSIONS

Delegates will break into groups and discuss key challenges in digital records and information management including:

  • Information Governance – Roles, Models and Sanity – Facilitated by Commonwealth Ombudsman
  • CRM and Document Management: An example using Salesforce and TRIM – Facilitated by FuseIT
  • Ensuring successful outcomes in digital records management – Facilitated by Department of Veteran’s Affairs
2:40
Afternoon tea & networking
3:10
CSIRO’s data & information management revitalisation
  • Assessing information and data assets held across multiple systems
  • Taking the Business System Assessment Framework from pilot project to embedding it into business processes
  • Building a program of flow-on projects to enhance information management capabilities
Kathryn Chambers
Senior Manager, Record Services
CSIRO
3:50
CASE STUDY: Digital preservation & safeguarding your digital records
  • Ensuring digital records are effectively preserved and accessible
  • Using metadata to support digital preservation
  • Managing preserved records with appropriate safeguarding strategies
Elise Bradshaw
Coordinator, Digital Transfer & Documentation, Government Services
Public Records Office Victoria
4:30
Closing remarks from the Chair & close of Day One
4:40
Networking drinks

Day 2 - Wednesday 18th September, 2019

8:00
Welcome, coffee & networking
8:30
Opening remarks from the Chair
Fiona Beatty
Assistant Director, Information Governance
Australian Financial Security Authority
Developing frameworks for information governance
8:40
KEYNOTE: Delivering the records management capability program
  • Implementing training and education programs for increased compliance
  • Introducing new technical and technological capabilities to enhance functionality
  • Developing file plans and mitigation strategies
Grant Williams
Assistant Director, Information Management Section
Department of Health
9:20
Automation of records management – what do you need to know? Some case studies
  • Records management automation is happening now, and will replace many functions previously done by skilled records managers
  • But there are traps that organisations can fall into when trying to implement automation, that can make them less compliant and user friendly
  • There are also some key tips you will need to know in order to get the most value out of your automation approach, at small or larger scale
Rachael Greaves
CIO
Castlepoint Systems
Gavin McKay
CTO
Castlepoint Systems
10:00
SPOTLIGHT SESSION

Share your thoughts on the biggest challenges with digital records and information management in the public sector and work with peers in the room to identify solutions and strategies
to implement in your organisation

10:40
Morning tea & networking
11:10
Implementing a new information governance model
  • Creating and implementing a system which integrates with business functionality
  • Encapsulating current policies and procedures into one consistent framework
  • Redefining responsibilities and ownership for greater practicality
Fiona Beatty
Assistant Director, Information Governance
Australian Financial Security Authority
11:50
Secure Content Management
  • The Privacy, Risk and Governance challenge
  • File Analytics – extending governance beyond records
  • Social Media Governance – countering the risk of social media exposure
Abdullah Noman
Information Management & Governance Consultant
Micro Focus
12:20
Networking lunch
1:20
OUT OF SECTOR CASE STUDY: Driving information & knowledge management initiatives
  • Deconstructing the difference between information governance and information management
  • Building effective frameworks to define what good governance looks like
  • Managing multiple frameworks to minimise end-user confusion
Sheryl Mapp
Director, Enterprise Records
NAB
Demonstrating the value of effective & efficient records management
2:00
CASE STUDY: Enhancing digitisation at the NSW State Archives
  • Reviewing the management and accessibility of the NSW State Archives Collection
  • Implementing a new management system to integrate collection management, digital surrogates and discovery layer
Martyn Killion
Director, Collections Access & Engagement
State Archives & Records Authority of New South Wales
2:40
Effectively implementing new digital systems & practices
  • Creating a framework to ensure consistent direction throughout transition while trying to maintain ‘business as usual’
  • Building confidence and awareness in the capability of new systems with a uniform approach to communication and implementation
  • Supporting digital RIM culture among employees through continuing education and auditing
Paul Fechner
Manager, Knowledge & Process Reform
South Australian Government Financing Authority
3:20
Closing remarks from the Chair & close of Conference followed by afternoon tea
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Key Speakers

Esther Carey
Information Policy Lead
National Archives of Australia
Grant Williams
Assistant Director, Information Management Section
Department of Health
Kent Gawler
Director, Records & Information Management
Department of Veteran's Affairs
Kathryn Chambers
Senior Manager, Record Services
CSIRO